Policies

The Union is a dynamic, inclusive community that enhances learning through exceptional services, meaningful engagement, and diverse opportunities. As an integral part of Florida State University, we provide students with cultural, social, educational, and recreational programs, cultivating responsible citizenship and leadership. Our facilities serve as vibrant hubs that foster assembly and connection among the University community, including students, faculty, staff, alumni, and guests. We aspire to be a vehicle for collaboration with the many entities that make up FSU.

1. Pinnacle of Quality: We play a pivotal role in the FSU community and are dedicated to delivering exceptional services and activities to our valued guests.
2. Belonging: We commit to fostering an inclusive environment that promotes discovery and upholds dignity in the pursuit of knowledge.
3. Scholarly Atmosphere: Within our walls, we promote a dynamic learning environment where students thrive in development, seize leadership opportunities, and revel in entertainment and enrichment.
4. Forward-thinking Outlook: We ignite creativity, supporting individuals in exploring and expressing themselves while advancing citizenship through interactive program development and self-governance.
5. Transparency and Collaboration: We serve as a laboratory, offering members of the University community the chance to collaborate, cultivating trust, fostering teamwork, and encouraging active group engagement.
6. Accessible Partnership: Embracing the value of accessibility, we are dedicated to creating an inclusive space where every member of the University community can actively participate and collaborate in our mission, cultivating a sense of belonging and equal opportunity.

1. The Union will maintain institutional membership with the Association of College Unions International (ACUI), actively engaging in its conferences and activities. Explore the full history of college unions at acui.org.
2. Additionally, the Union may retain institutional membership with the National Association of Campus Activities (NACA). For more information about this organization, visit naca.org.

1. Freedom from Discrimination
   1. No staff, employee, officer, or any other person affiliated with the Student Union shall conduct discrimination of any kind. All facilities, services, organizations, and associate activities of the Union shall be open to all students regardless of but not limited to race, gender, ethnicity, national origin, parental status, disability, age, religion, marital status, sexual orientation, gender identity or expression, and socio-economic status.
2. Freedom of Speech
   1. The right of all students and individuals to seek knowledge, debate ideas, form opinions, and freely express their views is recognized both as an individual right and an important part of the University culture. This right must be exercised in a manner that will not interfere with the same rights and freedoms of others in their enjoyment of the benefits of the programs offered by this University or their lawful use of University facilities, including ingress and egress. Such rights may be exercised subject to applicable laws, rules, regulations, policies, and procedures, including the lawful imposition of time, place, and manner restrictions that are consistent with the University’s mission and the intent of this regulation.
3. Freedom of Association
   1. The right or freedom of peaceful assembly is recognized and shall be protected. Meetings, assemblies, picketing activities, protests, and gatherings that do not disrupt the orderly functioning of the University and related activities qualify as peaceful and are therefore protected.

1. The Union Board shall consist of seventeen (17) voting members.
   1. Twelve (12) voting members shall be students approved by the Union Board Selection Commission according to Chapter 605.4 of the SBS and duly elected by the student body in the Spring Student Government Elections. Present Union Board members shall be released from their duties after the installation of their successors, except in the case of an appointment to fill a vacancy, in which case the appointee shall serve out the remainder of the unexpired term.
   2. The remaining five (5) voting members shall be appointed by the University President or designee. They shall consist of two (2) faculty, two (2) staff, and one (1) alumnus who received an undergraduate degree from Florida State University-Main Campus. Faculty, staff, and alumnus appointments shall serve for one (1) full term at minimum.
2. Ex-Officio Members
   1. The Student Body President or his/her designee, the Senate President or his/her designee, the Union Board Advisor, and the Director of the Union or designee shall be ex-officio, non-voting members of the Union Board.
   2. The Union Board may appoint additional ex-officio, non-voting members to the Board as deemed necessary by majority vote.

1. Elections of Board and Committee Officers
   1. The Union Board, pursuant to SBS Chapter 605, shall elect one (1) Chair and Vice Chair each spring semester upon their first meeting following a mandatory training session. At least three-fourths of the Union Board voting membership must be present for this election to occur.
   2. The outgoing Chair, or, in his/her absence, the Union Director, acting as a temporary Chair, shall proctor the elections for the Union Board Chair. Following the election, the new Chairperson shall assume office immediately and conduct the election for Vice Chair. In the event of a tie, the Chair shall cast the deciding vote. Absentee or electronic voting is not considered for the purposes of leadership election.
   3. The election method in selecting the Union Board Chair and Vice Chair shall be conducted using paper ballots to be counted by the Union Board Chair/Acting Chair and the Union Board Advisor. This provision may be altered by a two-thirds vote of the board.
   4. Nominations for the Union Board Chair and Union Board Vice Chair shall be taken from the floor at the first meeting of their term. For the nomination to be recognized, it must be seconded by a person other than the nominator, and the nominee must accept or decline the nomination. Each nominee, whose nomination has been seconded and who has accepted the nomination shall be allowed, in alphabetical order, to address the Union Board for no more than five (5) minutes. All nominees shall be asked to leave the room when not addressing the Union Board. Upon the completion of the final speech, all nominees may enter the room to participate in voting.

The Union Board Chair or Vice Chair can be removed by two-thirds of the Union Board's vote.

The duties of the Vice-Chair shall include but not be limited to:

1. Perform the duties of the Union Board Chair in his/her absence.
2. Perform other duties as delegated by the Union Board Chair that do not violate any standing Student Government or Union Board policies and/or statutes.
3. Upon the vacancy of the Chair, the Vice Chair shall assume the Chair and call for the election of the Vice Chair pursuant to Chapter 301.1.
4. Assume the role in the absence of a designated coordinator, ensuring continuity of operations.
5. Actively contributes to refining and maintaining the policy manual by encompassing a thorough review of current policies, suggesting revisions or updates where needed, and crafting new policies to tackle evolving needs or obstacles. vii. The Vice Chair shall serve as a voting member within either the Resource and Travel Allocations Committee (RTAC) or the Programming Allocations Committee (PAC), with the specific committee assignment at the discretion of the Chair. The Vice Chair reserves the right to delegate this responsibility to another position.

1. The Union Board shall have the power and duty to set review and revise policies, programs, activities, and services to be offered by the Student Union. This shall include reviewing Union departments, programs, and affiliated entities and advising the Union Administration on matters of importance to the Union’s constituents. The Union Board represents the student body's interests in consideration of their reviews.
2. The duties of the Union Board student membership shall include but not be limited to:
   1. Attending all Union Board general and special business meetings.
   2. Actively serve in a coordinator position capacity.
3. Additional duties of the Union Board student membership include but are not limited to:
   1. Serve in a liaison capacity on behalf of the Board.
   2. Hold one (1) office hour biweekly between the hours of 8 a.m. and 10 p.m.
      1. Vice Chair will be responsible for the office hour schedule for members.
   3. Attend at least three (3) activities or programs sponsored by one (1) of the Union departments per semester.
   4. Deliver at least one (1) Union Board Report a semester to the Student Senate and provide a copy of the report to the Senate Program Assistant.
   5. Attend all meetings called by the Union Board Chair.
   6. All Union Board members will be expected to serve on or participate in at least one (1) additional leadership position. Secondary leadership positions may include but are not limited to social media, serving as organization liaisons, event planning, etc. Appointed members will have five (5) days to accept or decline their appointed position.
   7. Attend one (1) Union event per month from the calendar compiled by the advisor and chosen at the discretion of the Union Board Chair Community Relations Coordinator.
   8. All student membership shall become financially certified by the Student Government Association Accounting Office by the end of the first two (2) weeks of the fall semester. If the Board member is appointed after the first two weeks of the fall semester, he/she shall become financially certified by SGA Accounting within two weeks of his/her appointment.

1. The Union Board shall officially convene on the first Wednesday of each month at 4:00 pm except for the first week of classes, the last week of classes, finals week, and the week of Student Government elections.
   1. If a formal meeting falls on one of the previously mentioned weeks, the meeting will be pushed back to the following week unless otherwise rescheduled at the discretion of the Chair of the Union Board and Director of the Student Union. The rescheduled date must be shared with all voting members four (4) weeks prior.
   2. All meeting sessions are to coincide with the academic calendar year.
   3. Student members of the Union Board are expected to meet at least one (1) time per month in addition to formal Union Board meetings.
   4. All additional meeting expectations and tentative agendas must be communicated with all Board members by the Chair and/or Vice Chair at least two days in advance.
2. The first meeting of a new session shall occur within two (2) weeks after the inauguration of the new board members each spring semester.
3. The Chair or three voting board members may call special meetings of the Union Board to discuss pertinent or time-sensitive matters.
   1. A special meeting must be announced to the general membership at least two (2) school days prior to the special meeting date. The Union Board Secretary shall inform all voting and ex-officio members of the meeting time and location via e-mail at least two days prior to the special meeting. The Union Board Secretary or designee must take minutes of special meetings. The minutes, if taken by the designee, must be submitted to the Union Secretary within five (5) school days after the meeting. Minutes of special meetings shall include all information dictated in Chapter 303.5.
4. The Agenda of the Board shall be prepared by the Union Board Chair, Vice-Chair, and Advisor no later than the Monday preceding a regularly scheduled meeting. Board agendas shall be formatted as such:
   1. Call to Order
   2. Opening Roll Call
   3. Verification of a Quorum
   4. Public Announcements
   5. Approval of Minutes
   6. Messages from Chair
   7. Messages from the Director/Associate Director, including progress reports on Reports, Decisions, and Resolutions Previously passed.
   8. Messages from the Advisor
   9. Liaison Reports
   10. Coordinator Reports
   11. Unfinished Business
   12. New Business
   13. Discussion
   14. Final Announcements
   15. Final Roll Call
   16. Adjournment
5. All coordinators are responsible for presenting their findings as reports monthly at the formal meetings. All reports should be filed with the Vice Chair at minimum 24 hours before the next formal meeting.
6. Union Board meeting minutes will be recorded and filed within five (5) school days in the Union Board Administrative Office. At each meeting, the Board will review and approve the minutes of the previous meeting. The Secretary shall record the official proceedings of the Board and shall include all items listed on the agenda.
7. Only Union Board members and ex-officio members may speak at Union Board meetings unless the chair acknowledges a non-member with pertinent information to address the Board.
8. Each member may have a maximum of five (5) minutes to speak in support or opposition of issues, decisions, and resolutions before the Board unless the Chair limits debate on the discussion. The time limit is subject to appeal by a majority vote of the board.
9. The measure sponsor has the right to five (5) minutes of opening and closing debate in addition to the normal allotted time.
10. A two-thirds majority vote of the board may override decisions of the Chair.
11. Robert’s Rules of Order (the most current edition) shall be the parliamentary guidelines under which the Union Board meetings shall operate in cases where the Union Manual does not address the matter.

1. The Union Board shall have the following standing coordinators:
   1. Policy Coordinator
      1. Policy Changes
         1. The Policy Coordinator shall review and recommend changes to all Union/Union Board policies, bylaws, and rules.
         2. Any proposed changes by voting members to the current Union policy manual must be submitted in writing to the Policy Coordinator. They will then be presented to the entire Union Board for review. A simple majority vote from the Board is necessary to adopt any proposed changes.
      2. Policy Coordinator Responsibilities
         1. In this capacity, the Policy Coordinator oversees the coordination and supervision of the entire process involved in composing, editing, and refining the policy manual for the year.
         2. The Policy Coordinator works closely with Board members to identify areas for improvement and ensure all pertinent information is included.
         3. The Policy Coordinator is responsible for updating the Union policy manual if any changes or additions occur.
   2. Student Government Association (SGA) Relations Coordinator
      1. SGA Relations Coordinator Responsibilities
         1. The SGA Relations Coordinator shall serve as the primary liaison between SGA entities and represent the interests of the Union Board.
         2. The SGA Relations Coordinator must attend at least one (1) Student Senate meeting monthly.
         3. The SGA Relations Coordinator is responsible for identifying and managing vacancies.
         4. The SGA Relations Coordinator shall oversee candidate outreach and facilitate interviews.
   3. Finance Coordinator
      1. Finance Coordinator Responsibilities
         1. The Finance Coordinator shall review fee schedules.
         2. The Finance Coordinator shall work with the Union Business Manager on financial reports.
         3. The Finance Coordinator shall maintain financial records and authorize allocations.
         4. Union Board budget requests are subject to Union Administration approval.
   4. Strategic Planning Coordinator
      1. Strategic Planning Coordinator Responsibilities
         1. The Strategic Planning Coordinator shall assess Union services via a semesterly survey.
            1. Surveys may be administered through Union Board social media, Market Wednesday, Union facilities, and the Union Board website.
         2. The Strategic Planning Coordinator shall conduct internal reviews.
         3. The Strategic Planning Coordinator shall present findings to the Board.
         4. The Strategic Planning Coordinator shall aid with SGA financial certification.
         5. The Strategic Planning Coordinator shall serve on the AEC.
   5. Marketing Coordinator
      1. Marketing Coordinator Responsibilities
         1. The Marketing Coordinator shall manage merchandise and apparel.
         2. The Marketing Coordinator shall manage Union Board social media.
         3. The Marketing Coordinator shall coordinate with Union Marketing.
   6. Engagement Coordinator
      1. Engagement Coordinator Responsibilities
         1. The Engagement Coordinator shall program with SGA agencies and Union departments.
         2. The Engagement Coordinator shall promote identity-based events.
         3. The Engagement Coordinator shall assist with recognition efforts.
         4. The Engagement Coordinator shall assist with the Union Scholarship Fund.
         5. The Engagement Coordinator shall serve on the ERC.
   7. Community Relations Coordinator
      1. Community Relations Coordinator Responsibilities
         1. The Coordinator shall provide Union activity updates.
         2. The Coordinator shall collaborate with RSOs and councils.
         3. The Coordinator shall secure co-sponsorships.
         4. The Coordinator shall assist with outreach.
   8. Administration Coordinator
      1. Administration Coordinator Responsibilities
         1. The Coordinator shall support Union Board initiatives.
         2. The Coordinator shall assist with meeting logistics.
         3. The Coordinator shall serve as acting Secretary.
         4. The Coordinator shall promote efficiency and transparency.
         5. The Coordinator shall assist with bonding events.
   9. Development Coordinator
      1. Development Coordinator Responsibilities
         1. The Development Coordinator shall plan professional development events.
            1. Professional Development meetings are held during the third meeting of each month.
         2. The Development Coordinator shall coordinate presentations.
   10. Membership Coordinator
       1. Membership Coordinator Responsibilities
          1. The Membership Coordinator shall maintain the Union Board website and alumni roster.
          2. The Membership Coordinator shall coordinate headshots.
          3. The Membership Coordinator shall organize transition materials.
          4. The Membership Coordinator shall assist with conduct and decorum.
2. All coordinators are expected to work together to uphold collaboration, trust, teamwork, and engagement.
3. Members of the Union Board shall serve on SGA funding boards as specified.
   1. Late appointees must become financially certified within two weeks.
   2. Standing or ad-hoc committees may be created as needed.
   3. Committee minutes must be filed within five (5) school days.

1. Roles of Union Board Liaisons
   1. The Union Board Chair shall appoint each of the student board members to act as liaisons to Union departments and affiliates.
   2. In consultation with the Union Director, the Union Board Chair shall determine the nature and role of each liaison position, encouraging all liaisons to meet with students and/or faculty/staff members.
   3. Liaisons will be required to meet with their department or affiliate at least once during each calendar month and provide a full written and oral report to the Union Board.
   4. Liaison reports shall be due to the Union Board Vice Chair no later than 24 hours before a Union Board formal meeting unless otherwise requested by the Union Board Advisor or Vice Chair. Each report shall be kept on file in the Union for future review and consideration.
2. The Union Board Liaison positions are as follows:
   1. Union Administration Liaison
   2. Union Business Services Liaison
   3. Campus Event Services Liaison
   4. Flying High Circus Liaison
   5. Garnet Gaming Lounge Liaison
   6. Office of Student Agencies and Institutes Liaison
   7. Bowling and Billiards Liaison
   8. Union Productions / Club Downunder (CDU) Liaison
   9. Askew Student Life Center Liaison
   10. Student Government Association Liaison
   11. Union Marketing Liaison
   12. Art Center Liaison
3. The Union Board acknowledges the significance of these liaison roles in fostering a collaborative and well-informed Union community. Through effective communication channels and timely reporting, the Union Board aims to strengthen its connection with Union departments and affiliates, ultimately contributing to the overall success and vitality of the Union.

1. Meeting Attendance, Expectations, and Decorum
   1. Union Board members shall give notification of an expected absence from a Union Board and/or committee meeting to the Union Board Chair or designee as soon as possible but no longer than five (5) school days after the absence occurs for the absence to be considered excused. Excusable absences involve illness, death, injury, religious observances, legal obligations/court subpoenas, family emergencies, or travel on school-related business. Official documentation must be provided for an absence to be excused.
   2. An absence from both roll calls at a Union Board meeting (special or regular), committee meeting, or secondary responsibility meeting shall equal one (1) absence. The acting Union Board Secretary shall keep all attendance records.
      1. Absence from a single roll call will result in a half absence. Half absences shall be added to form whole absences.
      2. Absences shall be considered by the Union Board Chair and Advisor for the purpose of suspension.
   3. All individuals in attendance of a Union Board meeting shall demonstrate proper respect for the business and procedures of the Union Board and all other individuals in attendance.
      1. All individuals shall refrain from creating disturbances, especially loud conversation and noise, during Union Board proceedings.
      2. All Union Board members shall wear appropriate business or business casual attire while in formal and professional development meetings, as well as external events.
      3. The Membership Coordinator shall ensure that no Union Board member refers to or personally attacks another Union Board member or speaker by name or gesture during debate.
2. Suspension
   1. A suspension shall be defined as the loss of all voting and participatory rights as a Union Board member and the privileges provided for in SBS Chapter 307.
   2. Suspension Worthy Behavior
      1. Failure to deliver more than two (2) liaison reports at any point during a Union Board member’s term of office may result in suspension.
      2. Failure to attend two (2) meetings at any point during a Union Board member’s term of office may result in suspension unless the absence is excused by both the Union Board Chair and the Union Board Vice Chair.
      3. A member who fails to complete the responsibilities assigned to their position after receiving a formal written warning will be subject to further disciplinary action. Failure is defined as:
         1. Missing two or more assigned tasks or deadlines
         2. Neglecting core duties outlined in their role description
         3. Failure to respond to official communications regarding their responsibilities within five (5) business days
   3. Members worthy of suspension, pursuant to SBS Chapter 306.2, shall receive a letter from the Union Board Chair on official Union letterhead within five (5) school days of qualifying for suspension. In cases where the Chair is in violation, the Vice Chair shall oversee the suspension process.
   4. After being suspended, the member shall appear before the Membership Coordinator, Union Board Chair, Union Board Vice Chair, and Advisor for review and determination.
      1. For suspension discussions involving the Union Board Chair or Vice Chair, the Advisor and Union Director shall be present and issue the final determination.
3. Process
   1. The process for excusing an office shall take place in accordance with SBS Chapter 306.1, Sections A, B, and C.
   2. Failure to attend one (1) general, special, or secondary responsibility meeting may result in suspension unless excused by both the Union Board Chair and the Union Board Vice Chair.
4. Resignation of Board Membership
   1. Resignations must be made in writing and submitted to the Union Board Chair, with copies sent to the Union Board Advisor and the Union Director.
   2. Resignations shall be read during the next regular meeting of the Union Board.
5. Union Board Student Seat Vacancies
   1. Any Union Board seat will be declared vacant upon impeachment or resignation.
   2. Any vacant seat may be filled through the Union Board selection process pursuant to Chapter 605 of the Student Body Statutes.
      1. Applications to fill the vacancy shall be posted by the Union Board, with questions determined by the SGA Relations Coordinator and approved by the Chair and Vice Chair.
      2. At least 30% of applicants must receive a first interview, with three (3) Board members present.
         1. A second round of interviews may be conducted at the discretion of the SGA Relations Coordinator, Chair, and Vice Chair.
         2. The final selection shall be determined by a majority vote of the Union Board.
6. Leaves of Absence
   1. To request a leave of absence, the member taking the leave of absence must fill out an absence form. These forms can be found in the Union Board Teams Files. The form must then be submitted to and signed by both the Union Board Advisor and the Union Board Membership Coordinator. The Vice Chair will sign the Membership Coordinator’s absence form if the Chair takes a leave of absence.

1. Responsibilities
   1. The Union Board shall take official action through reports, decisions, and resolutions.
2. Reports of the Union Board
   1. Reports shall be defined as a detailed measure or plan of action created by a committee.
   2. A Final Report shall be made in the Spring Semester prior to the installation of the new Union Board Officers and shall detail that year’s successes, failures, and topics needing attention in the future.
      1. The Policy Report
      2. The Union Budget Report
      3. The Initiative Report
3. Procedure for Approval of Reports
   1. Upon obtaining the majority vote of the committee, the report shall be presented to the Union Board for consideration.
   2. After an open and frank discussion of the report, the Board may adopt the report by majority vote.
   3. After approval, the Chair must submit a signed copy of the report to the Director within three (3) business days.
   4. If the report is subject to the Director’s approval, the Director shall have five (5) business days to approve or veto the report. Reports not acted upon within five (5) business days shall be treated as approved.
   5. The adopted report shall be considered official action. The Director shall fully implement all adopted reports.
4. Veto Process
   1. Vetoed reports shall be brought to the Union Board with a written letter of explanation.
   2. A two-thirds vote shall be required to override the Director’s veto.
   3. All overridden vetoes shall be submitted to the Vice President of Student Affairs (VPSA), whose actions shall be final. Reports not acted upon within five (5) business days shall be treated as approved.
   4. Vetoed reports shall be brought to the Union Board with a written letter of explanation.
   5. The VPSA’s veto shall be final.
5. Decisions of the Union Board
   1. Decisions shall be member-initiated proposals adopted by a majority vote of the Union Board that make revisions or changes to Union policy or budget.
   2. Any voting member may submit a proposal for Board consideration. The submitting member shall be known as the proposal’s sponsor. Proposals must be submitted to the Chair and Vice Chair at least two (2) full business days prior to consideration.
6. Procedure for Approval of Decisions
   1. Upon obtaining the majority vote of the committee, the proposal shall be presented to the Union Board for consideration.
   2. After discussion, the Board may adopt the proposal as an official Board decision by majority vote.
   3. After approval, the proposal's sponsor must submit a signed copy to the Union Director within three (3) business days.
   4. The Union Director shall have five (5) business days to approve or veto the decision. Decisions not acted upon within five (5) business days shall be treated as approved.
   5. An adopted decision shall be considered official action. The Director shall fully implement all adopted decisions.
7. Vetoes of Decisions
   1. Vetoed decisions shall be brought back to the Union Board with a written letter of explanation.
   2. A two-thirds vote shall be required to override the Director’s veto.
   3. All overridden vetoes shall be submitted to the Vice President of Student Affairs, whose actions shall be final.
8. Adopted Reports
   1. The Union Board Advisor shall, before each formal meeting, confer with the Director and VPSA to determine what action has been taken on adopted reports and decisions. The Union Board Advisor shall report to the Union Board the actions taken and the location of each previously adopted report or decision.

1. Resolutions
   1. Resolutions shall be formal expressions of the opinion or will of the Union Board.
   2. Any voting member of the Union Board may submit resolutions for Board consideration. The resolution’s “sponsor” shall be the member submitting the resolution. When possible, voting members must submit all resolutions to the Union Board Advisor and Union Director at least one (1) full business day prior to a Union Board formal meeting.
   3. After open and frank discussion on the measure, the Board may vote to adopt the Resolution by a majority vote.

1. Proposed Amendments
   1. All amendments must be submitted in writing to the Policy Coordinator at least one (1) week prior to the Union Board formal meeting.
   2. Amendments must be brought to the Board for discussion and vote. A two-thirds majority vote of the voting members present must be reached for the amendment to pass.
   3. The Union Board Vice Chair or otherwise acting Union Board Secretary shall have the authority to change this policy without Board action only when the change involves grammar, spelling, line spacing/alignment, or punctuation.
      1. Any other corrections the individual deems necessary must be brought to the Chair’s attention. He or she will then refer the matter to the Policy Coordinator for resolution.

1. Composition of the Union
   1. References to the Union hereinafter contained in this policy manual cover all facilities mentioned in Section I, Article I, A.
   2. This policy manual is subject to the provisions of University policy.
2. Rights and Responsibilities
   1. University space and facilities will be used for the official and regular purposes and functions of the University. The University may extend the use of specified space and facilities to members of the University community and to the public subject to the provisions of University and Union Board policy. All persons using the facilities, programs and services of the Union are expected to obey the laws and regulations of the State of Florida, Florida State University, and the Union, and to respect the freedoms and rights of others who use these same facilities, programs, and services.
3. Hours of Operation
   1. The normal operating hours of the Union are subject to change and can be found on the Union website union.fsu.edu.
4. University and Personal Property
   1. Removal of Property from Union
      1. Equipment and furnishings assigned to these facilities are not to be removed from the premises for any reason except by approval of the Union Director.
   2. Damage to Property
      1. Individuals or groups using the facilities are responsible for any damage to University property. The cost incurred to repair any damage will be charged to the individual or group responsible for the damage. Failure to pay for said damages will result in the individual or group being referred to the University’s Office of Student Rights and Responsibilities for judicial action.
   3. Personal Belongings
      1. Individuals are responsible for any personal belongings they bring into the facilities.
5. Liability
   1. The University disclaims responsibility for injuries occurring in the use or preparation of reserved space for special events, which require alteration of the rooms, set-up, or decorations. Injuries or the theft of personal effects occurring in connection with the event shall in no way be the responsibility of the University or its officials.
6. Gifts and Personal Objects
   1. Any request to erect or install permanent objects or donated gifts, such as sculptures, paintings, renovations, or furniture within the Union, should be directed to the Union Director. The Union Director may refer such requests to the Union Board for approval. If applicable, the Union Board may then forward requests to the Campus Development Committee.
7. Key/Entry Systems
   1. The head of each organization or department having office space in the Union is responsible for maintaining proper security of office furnishings, equipment, and contents. This necessitates maintaining effective control over the entry systems of these offices.
   2. The Operations Director, with approval from the Union Director or designee, will authorize departmental keys to department heads, staff members, and authorized members of organizations that are assigned space in the Union. Individuals must then go to the Key Shop, to obtain the key(s). When the individual assigned a key is no longer authorized to have one, the head of the department or organization shall be responsible for ensuring the key is returned to the Key Shop.
   3. No student or staff member will have keys to the perimeter doors of the Askew Student Life Center, as these doors are secured by a swipe card system administered by the Campus Access and Security Services.
   4. Special permissions regarding swipe card systems may be granted by the Operations Director and Union Director.
8. Use of a Master Key
   1. The only time a staff member with a master key is permitted to open the offices assigned to an organization or department is when performing an assigned custodial or maintenance function, or when a person authorized by the department head requests access to the department office.
9. After Hours Office Usage by Students
   1. After-hours use of the Union, Askew Student Life Center, and Student Business Services are afforded to those individuals who the Union Director or designee has approved.
10. After Hours Office Usage by Staff
    1. After-hours use by University employees should be for business purposes only and should adhere to the University policies and procedures.
11. Office Decorations
    1. Occupants of assigned office space may display announcements and decorations on their doors and inside their space, provided no fire hazards result, and no damage is caused to the facility, such as paint stains, holes, or cracked plaster or glass. If damage does occur, the occupants of the office will be charged for the cost of repairing the damage. Requests to install other items and furniture are subject to the approval of the Union Board and Union Director. To maintain an attractive and clean environment, posters, leaflets, announcements, etc., are not to be placed upon the windows of the Union. All other decorations visible from the outside are subject to the discretion of the Union Board. No objects shall impede a normal entrance or exit to an office or building.

1. Space Reservation
   1. When reserving space, your organization must abide by the Use of University Facilities 4-OP-B-10 and the Terms & Conditions of Campus Event Services (CES).
   2. The Union Board acknowledges the smaller number of meeting spaces within the Student Union facilities. Thus, policies and parameters regarding building use are developed to create a productive and positive learning environment for students and give more Registered Student Organizations (RSOs) the ability to utilize Union spaces.
      1. Reserving Space
         1. Space reservations for Recognized Student Organizations, University departments, University-related groups, and outside organizations for non-academic campus events are made with the Union Campus Event Services Office.
         2. Student Organizations must be fully recognized through Student Organizations and Involvement. Members of the organization designated as officers may request space through the online reservations portal (VEMS): https://reservations.dsa.fsu.edu.
         3. Reservations for space will be made following the priority reservation schedule in https://union.fsu.edu/ces.
         4. The Union Board may approve exceptions to this policy per request from Campus Event Services.
         5. The Campus Event Services Office reserves the right to adjust space assignments to maximize space usage and accommodate as many groups as possible.
         6. Non-student entities will be charged the full rate for reserving rooms according to a fee schedule approved by the Union Board (See CES).
         7. To meet the needs of RSOs and increase equitable RSO participation in the Student Union, meetings in non-premium spaces can be booked at no cost based on Mazevo’s availability. RSOs are limited to five (5) hours worth of reservations per month. Additional event requests, including special programs, tabling, retreats, and workshops do not fall under these restrictions, nor do events hosted on outdoor greens such as Union Green, Landis Green, and/or Langford Green. All reservations are subject to availability and consideration by Campus Event Services (CES).
            1. Mazevo is the event blocking service utilized by Campus Event Services (CES) at Florida State University.
               1. This policy will go into effect when Mazevo can support it, or when another equivalent booking service is utilized by CES.
            2. Special programs are defined by CES as unique or significant events that go beyond regular or routine activities, typically hosted by RSOs.
      2. Fronting
         1. This Fronting Policy describes the Florida State University Student Union’s Campus Event Service’s prohibitions against Fronting, defined as any misrepresentation of an event or guest. Examples include, but are not limited to, RSOs and Departments requesting space on behalf of non-university entities or non-recognized student organizations, purposefully omitting event details to circumvent event permitting procedures, and requesting space for an organization of which the requesting party is not a member.
         2. Campus Event Services (CES) grants certain Primary Users access to University assets, services, and reduced rates not otherwise provided to other Primary or Select Users. Fronting prohibitions are designed to prevent Primary Users from helping other individuals or groups gain access to University assets, services, or reduced rates those individuals or groups could not otherwise access.
         3. This Policy applies to each individual and every group or organization attempting to obtain access to CES Spaces, assets, services, or reduced rates. Events held on Campus are subject to policies governing the usage of university facilities and all other applicable University regulations, policies, procedures, rules, requirements, and standards made known in order to implement the Regulation and its related Policy, including commercial activities.
         4. The CES recognizes that multiple organizations and entities sometimes collaborate to hold Events. To avoid engaging in Fronting, when one or more Contacts collaborate on Events with one or more other entities, the Contact must:
            1. Fully plan and supervise the Event;
            2. Assume and retain ownership of the Event;
            3. Make up the majority of the attendees at the Event, except when the general public is invited;
            4. Fund the event in its entirety;
            5. List itself on Event advertisement;
            6. Receive prior University approval through the Event approval process.
         5. The appropriate Permitting Authority or designee will determine whether the allegation of Fronting by the Primary User is valid based on a review of all relevant facts including:
            1. The nature of the Event;
            2. How active the Contact is in planning, attending, and executing the Event;
            3. Any prior history of Fronting by the Contact;
            4. Any prior history of the Event;
            5. The types of attendees at the Event;
            6. Any other facts the Permitting Authority deems relevant.
         6. CES may take the following actions against the Primary Contact that fails to comply with this Policy:
            1. Deny or rescind the Contact’s permission to use the Space (even if the Event has already started);
            2. Allow the Event to proceed, but adjust all fees related to the Event to the appropriate rates (e.g., Select User rate if Fronting occurred);
            3. Restrict any involved Primary Users from reserving Space either at the specific venue where the Fronting took place or, if the conduct was egregious, anywhere on Campus;
            4. Restrict any involved Select User from reserving Space on Campus;
            5. Refer any involved RSO to the Office of Student Conduct and Community Standards and Student Organizations & Involvement for potential action under the Student Organization Conduct Code.
      3. Event Guidelines
         1. Events are subject to all applicable University policies and procedures and must comply with all city or state policies or laws.
         2. Events meeting certain criteria are subject to complete review by the Event Proposal Committee prior to being held on the University’s campus. More information: Event Proposal Process.
         3. The Event Proposal Committee is chaired by Campus Event Services and consists of campus partners including FSUPD, Facilities and Grounds, Transportation and Parking Services, Environmental Health and Safety, University Relations, University Communications, Legal Counsel, and the Office of Business Services.
         4. Event proposals should be submitted at least fourteen (14) days before an event through Nole Central for RSOs and Qualtrics for departments/off-campus groups.
         5. Event information regarding location(s), date(s), time(s), vendors, and other planned aspects should be complete and correct upon submission. Campus Event Services staff must be informed of any changes, additions, or omissions of event information. Organizations will be notified of the status of the proposal by Campus Event Services staff.
         6. Organizations may be required to attend a pre-event consultation set up by Campus Event Services if events are complex, multi-faceted, or require input from numerous campus partners and subject matter experts.
         7. Organizations are responsible for costs associated with compliance with this policy, including security, as determined in consultation with FSUPD.
         8. Organizations with events involving co-sponsorship with non-University entities are subject to applicable policies, fees, and contractual agreements.
         9. Organizations must adhere to the University Posting Policy: University Posting Policy.
         10. Organizations reserving space in any outdoor event space must strictly adhere to the “Amplification of Sound” policies outlined in this Union Policy Manual.
         11. Organizations must clearly post signage at the event listing the name of the organization(s) sponsoring the event.
         12. Organization representative(s) must be on-site for the duration of the event, and organization advisor(s) may be required to be on-site for the duration of the event.
      4. Violations
         1. Violations of this policy may result in sanctions and be reported to any or all the following campus departments: Student Organizations & Involvement, Student Rights and Responsibilities, Office of Fraternity and Sorority Life, and FSUPD.
         2. RSO Presidents, officers, and/or event coordinators may be held accountable for information submitted or omitted during the event proposal process, or violations of other campus policies in connection with events.
      5. Additional Information
         1. Organizations and University personnel working together in full cooperation and compliance with this policy should promote a reasonably safe and secure environment.
         2. The University, its personnel, agents, or representatives are not associated with the content of any event and do not endorse the views of any event or organization through the review and approval of events as outlined in this policy.
         3. Questions regarding this policy may be forwarded to Campus Event Services, ces@fsu.edu.
      6. Event-related Fees
         1. There is no charge for reserving all non-premium spaces in Union-managed facilities when a Recognized Student Organization uses the facilities without charging admission fees, registration fees, or requiring a monetary donation for participation. For premium spaces, rental rates will apply according to the group type and a fee schedule approved by the Union Board (CES Fee Schedule).
            1. Premium spaces shall be defined as:
               1. Union Ballroom (A, B, C, D, E, or any combination)
               2. ASLC Theater
               3. Club Downunder
         2. Space Reservation Fees: CES Fee Schedule
         3. Audio-visual Equipment and Staff Fees: CES Fee Schedule
         4. Cancellations, Late Cancellations, No-shows, Setup changes
            1. For premium spaces, failure to notify CES at least 10 business days prior will result in a charge equal to the established rental fee plus additional fees.
            2. If an RSO fails to cancel their reservation at least 48 hours prior, a warning is issued; after a second offense, a $50 No-Show fee and/or cancellation of remaining reservations may occur.
            3. Cancellations may be made through:
               1. VEMS account (My Events → red X next to reservation)
               2. Calling CES at 850-644-6083 or emailing ces@fsu.edu
               3. Communicating in person at CES desk in the Union
               4. Only the person who placed the reservation or serves as primary contact may cancel the space.
            4. Change of Setup Fee
               1. Requests for set-up must be made no later than two (2) business days prior. Late changes incur fees based on rates for equipment, furniture, and staff support.
            5. Excessive cleaning or repair fees
               1. A cleanup fee may be assessed for major functions based on severity of cleanup required.
         5. Accounts Past Due
            1. CES may refuse new reservations or cancel existing reservations if an organization is 60 days past due. The Union Board will be notified and review if necessary.
         6. No-shows
            1. A No-Show is recorded if an organization fails to show up within one hour of reservation start. Five No-Shows in one academic year result in loss of reservation privileges and cancellation of outstanding reservations.
2. Appeals Process
   1. An appeal may be requested on any first-level decision regarding late cancellations and no-shows. Burden of proof rests with the organization to show clearly that an error occurred.
      1. Appellate Officers
         1. CES Reservations Coordinator → CES Assistant Director for Reservations and Events
         2. CES Assistant Director → CES Program Director
         3. CES Program Director → Union Director (or designee)
         4. Union Director → Vice President of Student Affairs (or designee)
      2. Appeal Requests
         1. A written request submitted to CES Assistant Director within 5 business days of notification.
         2. The request shall state reason(s), supporting facts, and recommended correction.
      3. Appellate Review
         1. CES Assistant Director will review appeals within 5 business days of receipt.
      4. Appellate Recommendations and Decisions
         1. Appellate officers may recommend affirming, modifying, or reversing the first-level decision.
         2. All recommendations sent to VP of Student Affairs. VP may affirm, modify, or reverse.
         3. Once approved by VP, decisions are final.
         4. The charged organization’s status remains unchanged until appellate process is complete.
3. Restricted Spaces Guidelines
   1. Senate Chambers
      1. Primarily for Student Senate; Senate President has priority before reservation book opens. CES manages usage after book opens.
      2. SGA Executive Branch, COGS, Student Supreme Court, SGA Elections, and other affiliated groups are exempt from 2-reservation limit.
   2. ASLC Theater/Student Life Cinema & Lobby
      1. Reserved primarily for ASLC programs; priority given to committee chairs/program director. CES manages usage after book opens. Exempt from 2-reservation limit.
   3. Club Downunder
      1. Reserved primarily for Union Productions; priority given to event chairs/staff advisors. CES manages usage after book opens. Exempt from 2-reservation limit.
   4. Reservable Outdoor Event Spaces
      1. Union Green
         1. Functions may not conflict with previously reserved events. CES can deny space due to prior events.
         2. Setting up on Union Green may not impede entrances/exits.
   5. Academic Use of Space
      1. Priority given to student use in the Union, academic use in other facilities. Exceptions made by Union Director with Board notification.
   6. Outdoor Amplification of Sound
      1. Use of PA systems or amplification requires approval and must not interfere with academic processes or previously scheduled events.
      2. Permission for amplified sound granted by Union Director through event proposal process.
      3. Sound amplification permitted without prior approval at these times:
         1. Noon – 1 p.m. ,Monday - Friday (Sound Hour)
         2. 5 – 11:30 p.m., Friday
         3. Noon – 11:30 p.m., Saturday
         4. 3 – 7 p.m., Sunday
      4. Amplification outside approved times may be restricted based on class schedules, adjacent facilities, and University business.

1. Group Leaflets
   1. Leaflets/flyers from campus organizations, University departments, and student election publicity material may be posted in the Union only on the bulletin boards provided for this purpose. The posting of these materials must comply with the University’s policy on posting.
2. Group Pamphlets
   1. Pamphlets and brochures of general interest to the University community and sponsored by a campus group may be left at the Welcome or Information Desks for display on the counter on a space-available basis, subject to the approval of Campus Event Services.
3. Location of Posters and Banners
   1. To maintain an attractive and clean environment, posters, leaflets, announcements, and decorations are not to be placed on the doors, walls, windows, or posts on the inside or outside of the Union, nor on objects such as trees, trash cans, and benches. The posting of materials with tape, nails, thumbtacks, or staples is prohibited on any wall, column, or floor in the Union, except for the second and third-floor offices.
4. Freestanding signs
   1. A-frame signs are not permitted in the egress/sidewalk areas of the Union. (See posting.fsu.edu).

1. Pets
   1. Pets (except service animals) are not permitted in the Union.
2. Bicycle, skateboards, motorized vehicles
   1. Using unauthorized skates, bicycles, skateboards, and motorized vehicles (mopeds, scooters, etc.) in the Union is prohibited. Bicycles can be parked and locked at the many bicycle racks on the perimeter of the Union. Golf carts can be parked in designated areas. If any unauthorized or inappropriately secured vehicles (bicycles, golf carts, etc.) are in a location that creates a safety hazard, the FSU Police Department will be requested to remove the vehicle immediately.

1. Requests
   1. Requests for maintenance or custodial services can be made by calling the Union Administration Office at 850-644-2424.

1. Tobacco and E-Tobacco in the Union
   1. The Union, Flying High Circus, Student Services Building, and Askew Student Life Center are tobacco and e-tobacco-free facilities. This includes all space within the Union complex, including the east and west courtyards, the Askew Student Life Center, and any stairwells/landing areas.

1. Contract Administration
   1. All groups utilizing A&S dollars or state dollars are mandated by state law to have contracts administered by an appointed Contract Manager. The Vice President of Student Affairs has designated the Associate Director of the Union as the Contract Manager for the Division of Student Affairs.
   2. SGA-Affiliated Student Groups
      1. An SGA-affiliated student group (e.g. Executive, Legislative, Agency, Affiliated Project, Bureau, Recognized Student Organizations, etc.) planning to obtain the services of an Artist/Lecturer must first complete a “Contract Information Sheet.” This sheet may be picked up in the SGA Accounting Office. The Contract Information Sheet must be filled out and authorized by the Organization/Agency’s President, Treasurer, and Advisor.
2. Union-Affiliated Student Groups
   1. A Union-affiliated student group (e.g. CDU, UP Union Productions (UP)) planning to obtain the services of an Artist/Lecturer must first complete a Contract Information Sheet. The department head’s/advisor’s signature is required on the form. Once the forms are submitted to the Contract Administrator, the contract will be forwarded for the appropriate signatures, and the requisitions will be prepared to obtain payment to the Artist/Lecturer.
   2. A Union-affiliated student group must notify the Contract Administrator on the next working day after the event is completed. A Certificate of Completion form is then filed with the University Accounting Office. An SGA-affiliated student group notifies the SGA Business Office of the completion of the event for the processing of the Certificate of Completion.

1. Monitors/Electronic Board
   1. The Union provides television monitors, located throughout the Union, that play announcements for clubs, organizations, and various activities throughout campus.
   2. A monitor/electronic board request will be at the discretion of the Union Department, where the monitor/electronic board's responsibility lies.

1. Welcome and Information Desks
   1. The Union Welcome and Information Desks are a primary point of contact for all inquiries, assistance, and information related to the Union facilities, services, and events. Staffed by knowledgeable personnel from Campus Event Services, the Welcome and Information Desks aims to provide prompt, courteous, and accurate assistance to all visitors, students, faculty, and staff.
2. Lost and Found
   1. The Union operates a Lost and Found service situated within the Student Services Building. Any lost items surrendered to this facility are meticulously recorded, labeled, and securely stored. Unclaimed articles within a thirty (30) day period (in accordance with F.S.705.18) will either be donated or sold during Market Wednesday or Vendor Thursday events. Revenues generated from sales and any cash found are directed towards the Union Board Scholarship Fund.

1. Definition
   1. The Union Scholarship is to be awarded in the spring semester.
2. Criteria
   1. The scholarship is available for undergraduate and graduate students.
   2. The applying student must be an enrolled student and must be enrolled at least one (1) semester following receipt of the scholarship.
   3. Students applying must be active in programs or operations in the Union as volunteers or paid workers.
   4. The academic requirement is a 2.5 grade point average (GPA).
   5. One (1) letter of recommendation should accompany the application form.
3. Procedure for Selection
   1. A student applying for the scholarship will complete the application form available on fsu.academicworks.com and submit a letter of recommendation, which is attached by the designated deadline.
   2. A selection committee will be appointed at the discretion of the Union Director. The Director will review all applications and select the recipient(s).

1. Facilities
   1. The Union Bowling and Billiards Center features twelve bowling lanes, eight full-sized billiards tables, a full-service bowling pro shop, and bowling locker rentals.
      1. The Center is home to the FSU Bowling Team, which represents the University in active and non-repetitive bowling competitions.
      2. The Center hosts bowling and billiards classes for academic credit, intramurals, sanctioned leagues through the United States Bowling Congress, group reservations ranging from one lane to the full facility, open play for both bowling and billiards, Cosmic Bowling, and over 1,500 reservations annually.
   2. Hours of operation are available on the Union website.
2. Regulations for Use of Facilities
   1. The following regulations have been established to protect equipment and enhance patron enjoyment.
      1. Bowling
         1. No food or drinks are allowed in the pit area.
         2. All bowlers must wear bowling shoes.
         3. Bowling balls may only be rolled down the lane.
         4. No bowling is permitted on lanes when the machine is off.
         5. Gambling is not allowed.
      2. Billiards
         1. At least one foot must remain on the floor while shooting.
         2. No sitting on the tables.
         3. Cue sticks must be returned to racks when finished.
         4. Gambling is not allowed.
3. Group Rental of Games Area
   1. The facility may be rented through the Center Manager for private parties before, during, or after normal operating hours, based on availability. Groups reserving the facility are subject to all established regulations. The Center Manager may establish special rates during low-traffic periods.
4. Bowling Team – Practice Time and Procedures
   1. Free Bowling Times
      1. The use of the facility by members of the Intercollegiate Bowling Teams is subject to availability and scheduling by the Center Manager. Practice may not interfere with normal business operations, and bowlers must adhere to all facility rules and regulations. If the facility must be used during a scheduled team practice, notification will be provided to the FSU Bowling Team as soon as possible.
      2. Lane conditions, including oiling, pinsetter maintenance, and other related work, will be scheduled by the Center Manager or designee.
5. Bowling Team – Payment for Other Games of Bowling
   1. Tournaments sponsored by the FSU Bowling Team or club will be offered at a reduced rate of $1.00 per game.
   2. Additional practice times for team members will be free of charge and based on availability.
   3. Bowling team tryouts will be provided at no cost.
6. Bowling Team – Discounts for Merchandise
   1. The Bowling Pro Shop will offer equipment, services, and supplies at cost plus ten percent (10%).
7. Billiards Team
   1. The use of the facility by members of Intercollegiate Billiards Teams is subject to availability and scheduling by the Center Manager. Practice may not interfere with normal business operations, and players must adhere to all facility rules. The Billiards Team will receive free play for up to three (3) tables while the facility is open. Intercollegiate tournaments sponsored by the team will be provided at no charge. Discounts on supplies will be offered at cost plus ten percent (10%).
8. Rates
   1. Rates are available on the Union website and are subject to change.

1. Union Productions (UP)
   1. Union Productions provides a variety of social, educational, cultural, recreational, and entertainment programs for the University community. These programs provide a forum for the University community to experience diverse cultures through various forms of entertainment. Union Productions is committed to fostering student development through both programming and leadership opportunities.
   2. Union Productions programs are presented in Student Union facilities as well as in other locations on and off campus. Programs may be co-sponsored by on- or off-campus organizations. Union Productions is a student-run organization composed of the following committees: Programming, Hospitality, Production, and Public Relations (PR). Each committee is led by a student chair and supported by student committee members who make programming decisions. Committee membership is open to any undergraduate University student who meets the eligibility criteria.
2. Club Downunder (CDU)
   1. Club Downunder presents a variety of entertainment programs. Admission to the campus club is free for University students; a fee is typically charged for non-students. All University students are welcome, and Florida drinking laws are strictly enforced. Club Downunder is operated in cooperation with Seminole Dining. Procedures for coordinating club activities and food services are outlined in the Club Downunder Operating Manual.
   2. Co-Sponsored Events in Club Downunder
      1. Club Downunder is primarily reserved for events and programs sponsored by Union Productions. Event chairs and/or Union Productions staff advisors have priority reservation privileges prior to the reservation book opening date established by Campus Event Services. Once reservations open, Campus Event Services will manage requests and usage for Club Downunder based on availability and with approval from Union Productions and Club Downunder.
      2. Student organizations may co-sponsor events in Club Downunder in accordance with the guidelines outlined in the Club Downunder Operating Manual.

1. Art Center Functions and Equipment
   1. The Union Art Center offers a variety of leisure programs for the University community. These programs include access to a fully equipped frame shop and specialized project opportunities.
   2. Classes include drawing, acrylics, mosaic tile, watercolor, oil painting, ceramics, photography, stained glass, fused glass, and additional art media.
   3. The Art Center provides laboratory facilities for participant use. Fees apply for classes and laboratory access. Funding from Activity and Service (A&S) fees allows reduced instructional rates for Florida State University students. Course fees typically include materials unless otherwise noted. Some materials may be available for purchase.
   4. Participants may be required to complete a competency assessment prior to using Art Center equipment. Equipment operating guidelines are established by Art Center staff and displayed within the facility. Registration indicates agreement with The Florida State University and Student Union codes of conduct. Failure to follow posted policies may result in loss of access privileges without refund, at the discretion of Art Center staff.
2. Art Center Hours
   1. Art Center operating hours are posted within the facility and published on the Union website at the beginning of each academic term.
   2. Special closings and holiday schedule changes due to unforeseen circumstances are determined by the Art Center Manager. Updates are posted in the Art Center and on the Union website.
3. Art Center Sales and Refunds
   1. Price increases may occur for class fees, inventory items, and framing services due to increased costs of goods or labor.
   2. Refunds for classes or access passes are issued at seventy-five percent of the original fee. To qualify for a refund, requests must be received by the Art Center within forty-eight hours of the scheduled first class meeting. Requests submitted after this period will not be approved.
   3. If space is available, participants may transfer to another class during the same session or apply their payment as a credit toward the next session only.
4. Art Center Manager
   1. Coordinates the Student Union art gallery.
   2. Develops and oversees a diverse schedule of classes, workshops, and special events.

1. Market Wednesday
   1. Market Wednesday is held between the hours of 8:00 a.m. and 5:00 p.m.
   2. The Student Activities Center (SAC) sponsors Market Wednesday during the academic year. Students, staff members, and non-students may sell goods during Market Wednesday. To be considered a student vendor, the individual must be a full-time student in good academic standing with a minimum grade point average of 2.0.
   3. Student vendors must present a valid Florida State University identification card and a completed Vendor Agreement Form. Student vendors must be present at the designated vending area at least fifty percent of the scheduled vending time.
   4. Individuals wishing to sell goods must reserve a table in advance through the SAC. Registration begins at least five days prior to the scheduled Market Wednesday. When setting up tables, Union traffic patterns must be maintained, and no doors within the Union Complex may be obstructed.
   5. The following restrictions apply to the sale of goods:
      1. Items requiring a special state license may not be sold.
      2. Items classified as contraband or illegal may not be sold.
      3. Items sold by retailers in the Union or elsewhere on campus may not be sold without approval from either the Business Services Director or the Union Director.
      4. Smoking-related items may not be sold. The University reserves the right to restrict the sale of goods as deemed necessary. All vendors must register and submit payment through the SAC. Approved table rates are listed in the appendix.
2. Other Sales
   1. Traveling artisans may occasionally be invited to display and sell work on the University campus when their offerings are compatible with University programs. Sales must take place within the Union Complex. Prior to participation, an agreement must be established with the Student Activities Center. Artisans are required to pay a fee of not less than fifteen percent of gross sales.

1. ASLC General Operation
   1. The Askew Student Life Center (ASLC) serves as the home for University Housing, Residence Life, the University Counseling Center, RENEW, the Student Life Cinema, Cyber Café, Paint-A-Pot, the Student Life Center Program Committee, ASLC Game Committee. The facility's operation is sustained through A&S fees, along with a prorated allocation of costs from University Housing, the Student Counseling Center, and faculty/staff usage of reserved space.

1. Reservation Policies
   1. All reservable spaces, including meeting rooms and the Student Life Theatre, are scheduled through Campus Event Services.
2. Meeting Rooms, Lounges, and Courtyards
   1. The Meeting Rooms (101 A, B, C, and D) are available for reservation. Groups planning to reserve these spaces should contact Campus Event Services.
   2. The lounge is primarily a food service seating area for Paint-a-Pot, a concession outlet of the Student Life Cinema, but is available for reservations and other reserved events. Food service is governed by Part II, Section Nine of this manual.
   3. Prior to use of any reservable space, the space shall be inspected by both the organization requesting the space and the facility providing the service. The requesting organization must sign a list of guidelines regarding room condition. After the reservation, the space will be inspected for damage. Any damage caused will be charged to the responsible organization or group at the actual cost of repair.
   4. The Student Commons Courtyard is governed by the Student Commons Courtyard Committee, composed of representatives from departments surrounding the courtyard. Groups may petition a department to bring a request before the Committee for calendar approval. This space is available for reservation through Campus Event Services.
3. Student Life Theatre
   1. The primary purpose of the Student Life Theatre is film exhibition as programmed by the ASLC Film Committee. Organizations seeking to co-sponsor events may submit requests to the Film Committee Chair for consideration. Other events, such as lectures and performances, may be approved based on availability. All reservations must be approved by the Building Director or designee.
   2. To qualify as a co-sponsored event, the program or film screening must be open to the entire University community.

1. Flyers
   1. All flyers must be submitted to the Information Desk for posting in the Askew Student Life Center (ASLC), except in areas occupied by the University Counseling Center and University Housing. Flyers must be posted by ASLC staff. Space is available for handouts on the credenza counter behind the ASLC Information Desk. The theatre shadowbox is reserved exclusively for Student Life Cinema Film Committee public relations materials.
   2. Rates for purchasing slides for organizations to advertise in the pre-movie slideshow through the Student Life Cinema film series:
      1. Student Organization Rate
         1. Per Slide Weekly Rates:
            • $40 per week
            • $32 per week (Holiday rate)
            • $12 per week (Summer B)
            • $20 per week (Summer C)
         2. Semester Rates:
            • $540 for Fall or Spring semester
            • $960 for Fall and Spring semesters
            • $160 for Summer semester
2. Slideshow Details
   1. Average attendance is approximately 2,000 students per week (3,000 during fall and spring semesters), with annual attendance reaching up to 100,000.
   2. An average of 12 movie screenings are held each week.
   3. Each slide appears on screen for 20 seconds and is shown twice during the 30 minutes prior to each movie screening (once before midnight movies).
   4. Slides are displayed in widescreen format on an 18-foot by 45-foot movie screen.
   5. A limited number of slides are available each week on a first-come, first-served basis. Specific dates may be reserved in advance.
   6. Payments are accepted via credit card, debit card, or FSU Interdepartmental Requisition.
   7. Payment and completed slides must be submitted at least two (2) weeks before the requested run date. Submissions must be sent by email only and include the submitter’s name, contact number, email address, and requested dates and duration. Slides must measure 14.222 by 7.694 inches at 72 dpi.
   8. Slides must be submitted as a PowerPoint file or JPEG and labeled with the name of the organization.
   9. Fraternities may advertise general recruitment through their respective councils.
   10. Slides from political Registered Student Organizations (RSOs) and political parties are prohibited. Slides for Student Government Association (SGA) initiatives and SGA-sponsored events and speakers are permitted at no cost.
   11. The Student Life Cinema reserves the right to refuse slides based on content or quality.
   12. Public Service Announcements (PSAs):
       1. PSAs must promote a non-commercial benefit or service and may not advertise general meetings or events.
       2. PSAs for fundraising events or events with admission fees may be approved only if all proceeds benefit a charitable cause.
       3. Priority is given to University departments, programs, and student organizations providing information related to University programs, issues, or events.
       4. PSAs must reference on-campus activities only.
       5. At least two PSAs may run concurrently, with additional PSAs rotating weekly if space allows.
       6. PSAs may be reserved no earlier than two (2) weeks prior to the event.
       7. PSAs for RSOs are accepted on a first-come, first-served basis. Organizations may not submit a second PSA until all initial requests have been addressed.
       8. PSAs are reserved for organizations with limited or no advertising budgets.

1. Fire Regulations
   1. State fire regulations prohibit smoking, adding chairs, and standing or sitting in the aisles.
2. Unusual Lighting
   1. The use of candles or any other type of unusual lighting, other than that provided by the facility, must be approved in advance by an officer from Environmental Health and Safety.
3. Obtaining a Projectionist
   1. Only approved projectionists may operate the projectors in the theater and auditorium. Projectionist services may be obtained by contacting Campus Event Services.

1. Garnet Gaming Lounge – Esports Facility
   1. The Garnet Gaming Lounge (GGL) provides a dedicated space in the Askew Student Life Center (ASLC) for Florida State University students interested in online gaming and esports.
   2. The GGL will maintain gaming computers, consoles, and related equipment, including (but not limited to) keyboards, mice, and joysticks.
   3. The GGL will charge for the use of its equipment. Pricing shall be determined by the Program Manager, with approval from the Associate Director and consideration by the Union Board.
   4. The GGL may be reserved in part or in full. The Program Manager shall be responsible for maintaining the reservation schedule and pricing policy.
2. Garnet Gaming Lounge Hours
   1. The program manager is responsible for maintaining current operating hours and posting them on the Student Union website.
      See Union Area Hours of Operation
   2. Special closings and holiday hours due to unforeseen circumstances are at the discretion of the Program Manager and will be posted on the Union website.
3. Garnet Gaming Lounge Sales and Refunds
   1. Price increases or decreases for usage fees and merchandise sales may occur based on demand and revenue goals. All price changes shall be proposed by the Program Manager and approved by the Associate Director, with consideration by the Union Board.
   2. The Garnet Gaming Lounge shall accept credit and debit cards and comply with all University financial requirements and guidelines.
4. Garnet Gaming Lounge Manager
   1. Has overall responsibility for the success of the operation, including hiring and training staff, maintaining equipment, and developing marketing strategies.
   2. Is responsible for developing operating procedures and strategies for growth.
   3. Cultivates a cooperative working environment with the Esports Registered Student Organization and the ASLC Gaming Committee.
   4. Promotes respectful behavior and adherence to the University’s Anti-Harassment Policy.
   5. Programs a series of events, workshops, and competitions.

1. Overview
   1. The Haskin Circus Complex proudly houses The Florida State University Flying High Circus, standing as one of the only two collegiate circuses in the United States. This year-round program engages FSU students not only as performers but also immerses them in every facet of production. The facility's operations receive partial funding through Activity and Service fees.
2. Operating Schedule
   1. The Circus operates from 9 a.m. to 6 p.m. on weekdays, with adjustments made as necessary for shows and special programs.
3. Equipment Usage
   1. Exclusive access to equipment is granted solely to cast members and Circus staff.

1. Show Membership
   1. All members of the Flying High Circus shall be students enrolled at Florida State University at the time of their participation. Casts for shows shall be selected via an audition process designed by the Circus Director. Production/setup workers shall be selected by the Circus Director or their designee.
2. Production Committees
   1. The following committees shall exist within the Flying High Circus. Their specific duties consist of tasks enumerated and defined by the Circus Director. The committees shall be considered to exist in perpetuity unless otherwise disbanded by the Circus Director.
      1. Lighting
      2. Sound
      3. Arts
      4. Sets/Interior Design
      5. Show Programs

1. Shows
   1. The Flying High Circus shall perform annually for specified events/occasions unless approved otherwise by both the Student Union Director and Circus Director.
   2. The designated events/occasions include:
      1. Family Weekend: Admission is not free for students. Tickets must be purchased through the process established by the Family Weekend Planning Committee.
      2. Halloween (or an otherwise named, fall-themed performance): Admission is free for currently enrolled Florida State University students presenting a valid Student ID. The Circus Director will determine a fee for the general public, subject to approval by the Student Union Director. General public tickets, unless otherwise specified by the Circus Director, may only be purchased at the door on the day of the performance.
      3. Spring Home Show Series: Admission is free for currently enrolled Florida State University students presenting a valid Student ID. The Circus Director will determine a fee for the general public, subject to approval by the Student Union Director.
2. Special Performances and Events
   1. Requests for special performances by student organizations and the public will be considered at the discretion of the Circus Director. Performance rates are to be determined by the Circus Director.
3. Ticketing
   1. Tickets for Flying High Circus performances at the Haskin Circus Complex can be obtained through the Florida State University Fine Arts Ticket Office unless otherwise specified.
4. Seating
   1. Seating arrangements for performances are as follows:
      1. Family Weekend: General seating throughout the tent with the purchase of a ticket.
      2. Halloween (or an otherwise named, fall-themed performance): General seating throughout the tent for Florida State University students presenting a valid Student ID. General seating is available for members of the public with a purchased ticket.
      3. Spring Home Show Series: General seating within the assigned section printed on the ticket for Florida State University students presenting a valid Student ID. General seating within the assigned section is for members of the public with purchased tickets.
      4. Special Performances at the Haskin Circus Complex: As determined by the Circus Director.
   2. Accessibility
      1. For general admission shows, designated seating spaces will be set aside for guests who require accessible seating and necessary accommodations. Upon arrival at the performance venue, consult the House Manager for detailed information and assistance.
   3. For a seating diagram, refer to the Florida State University Fine Arts Ticket Office site.

      See Seating, Parking & Accessibility Info. 

1. Circus Camp
   1. On the campus of Florida State University, the Flying High Circus will conduct a summer day camp. Children (ages 7-17) will get a chance to be a part of the circus, receiving instruction and training in subjects ranging from juggling to flying on the trapeze.
   2. The staff shall be made up entirely of Flying High Circus performers and FSU faculty/staff who are students at Florida State University. Campers will not only learn and experience various circus activities but will also be able to display their newfound skills in their Showcase performance at the conclusion of the camp.
      1. The camp, unless otherwise determined by the Circus Director, shall be eight (8), one (1) week-long camp sessions. The camp typically runs from 8:30 a.m. to 3 p.m., Monday through Friday.

         Get the Camp Details

2. Circus Club
   1. The Circus Club shall be a social extension of the Flying High Circus. Its status as a Recognized Student Organization grants it all the rights and privileges associated with such a status.
3. Reservable Space
   1. No reservations may be made for the Haskin Circus Complex via Campus Event Services. All special events and performances must be arranged by the Circus Director.